Smooth Dealer · Operations

Kill the spreadsheet. Run the store.

19 modules. Four departments. One screen. Every CIT, RO, title, and warranty claim live, color-coded by age, edited inline, synced to the whole team in real time. The Google Sheet that runs your back office is dead.

Start Free Trial → See the 19 modules
$499 / month per store. Unlimited users. No per-seat fees.
smoothdealer.com / contracts-in-transit
JG MR
JAMES
MARIA
Stock
Buyer
Amount
Aging
Status
T2841
$22,800
2 days
2 days
In transit
U9912
$31,200
12 days
12 days
Need title
T3104
$18,400
38 days
38 days
Lender hold
U7720
$26,500
5 days
5 days
Funded
MR
Maria added a note just now

Lender came back — needs paystub. Pinged the buyer.

Live presence · two managers, one ledger Idle
19 Modules
4 Departments
8 Roles
0 Per-seat fees
The 19 Modules

Every spreadsheet you have today. Replaced.

Finance, Sales, Fixed Ops, and Accounting all run their open items here. One login. One source of truth. Color-coded aging on every record so you find the fires before they spread.

Finance · 4
  • Contracts in Transit · deals waiting on funding
  • Deals Not in Accounting · transferable to back office
  • Money Due · F&I receivables, deposits
  • Hold Checks · deposits held pending close
Sales · 7
  • Tag Issues
  • Titles Due
  • Incentives · OEM + dealer claims
  • Wholesale A/R
  • Incentive Schedule
  • Wholesale Log
  • Inventory · cost, list, days, status
Fixed Ops · 7
  • Open Service R/O
  • Open Body R/O
  • Warranty · with 31/60/90 buckets
  • Ext. Warranty A/R
  • Body Shop A/R
  • Parts A/R
  • Not Inspected · trades waiting on PSI
Accounting · 1
  • Deals in Accounting · booked deals + ability to reverse to Finance for recontract.

Accounting is intentionally lean. The hand-off lives in Deals Not in Accounting. Once posted, it lands here and the front-office stops touching it.

Aging That Screams

Green today. Yellow tomorrow. Red Friday.

Every record carries an aging badge that ticks color as it ages past your thresholds. Filter by bucket. Find the 90+ day fires in one click. The dashboard surfaces the exposure to the GM before they have to ask.

Per-module thresholds. CIT might be 5/10/15 days. Warranty is 31/60/90. You set them.
Hero stats. Total exposure across modules. Click any band to drill in.
Ask Why. Flag a record with a question routed to a department. Lives on their dashboard until answered.
Filter + sort + export. Send the GSM a CSV of the 21+ day fires before lunch.
smoothdealer.com / dashboard
Live
Total Exposure
$2.41M
31-60 Days
$612K
90+ Days
$148K
Aging by Department
Finance$1.18M
Fixed Ops$842K
Sales$310K
Accounting$80K
Current 31-60 90+
Dashboard · total exposure, drill anywhere Real-time
Workflows Built In

Transfer to accounting. Reverse if you recontract.

Deals don’t fall through the cracks because they bounced between Finance and Accounting. Push them across with one click. Recontract? Reverse them just as fast. Both sides see the same history.

Multi-store via invite codes. One owner, multiple rooftops. Each store has its own ledger and its own roster.
Group rollups. A regional GM sees aging across stores. Click a row to land in the store that owns it.
Activity log. Every edit. Every transfer. Every status change. Audit-ready out of the box.
CSV export. Filter the table, click export, send it.
smoothdealer.com / deals-not-in-accounting
Live
3 deals selected
StockBuyerAmountStatus
T2841Lockwood, M$22,800Funded
U7720Reyes, A$26,500Funded
T3210Vasquez, J$19,200Funded
U9912Park, R$31,200Need title
Transferred deals land in Accounting. If recontract is needed, the back office reverses them in one click and they re-appear here.
Transfer + reverse · the recontract loop, sealed Ready
Pricing

One price per store. Unlimited users.

Pay-per-seat is how vendors steal margin. We don’t do it.

$499/mo

Per store. Unlimited users. Month-to-month.

  • All 19 modules unlocked
  • Real-time multi-user editing
  • Color-coded aging + thresholds
  • Live presence (avatars, cursors)
  • Notes & activity log on every record
  • Multi-store via invite codes
  • CSV export, filter + sort
  • Ask Why questions across departments
Start Free Trial →

14-day free trial. Bring your spreadsheet, we’ll import it.

You’ve been emailing spreadsheets for a decade.

Pick the spreadsheet that hurts the most. We’ll import it during the demo and show you what it looks like inside Smooth Dealer. If you don’t want to leave the spreadsheet behind, we’ll uninstall ourselves.

Start Free Trial → Book a Demo